Introduction
Welcome to Swifties Iloilo! As a Volunteer Apprentice, you agree to abide by the following Terms & Conditions and all related policies outlined here. These guidelines are designed to protect you, our community, and the spirit of our mission — to celebrate Taylor Swift’s artistry and connect fans responsibly, safely, and respectfully.
By volunteering with Swifties Iloilo, you acknowledge that you have read, understood, and agreed to be bound by these Terms & Conditions. You further agree to comply with Swifties Iloilo’s official Terms of Use and Privacy Policy.
1. Voluntary Nature of Roles & No Employment Relationship
All roles offered through Swifties Iloilo are strictly voluntary and unpaid, unless otherwise specified in a separate, explicit written agreement. Volunteer Apprentices generously contribute their time, effort, and skills on a goodwill basis, driven by a shared passion for our community and Taylor Swift’s artistry.
To be eligible, Volunteer Apprentices must be of legal age under applicable local laws and must willingly accept that their service is provided without expectation of financial compensation, salary, wages, benefits, or other employment entitlements.
No aspect of your volunteer service shall be construed as creating an employment relationship, contract of hire, or guarantee of future employment with Swifties Iloilo. Volunteers are not entitled to employee benefits such as paid leave, insurance, or severance pay, and Swifties Iloilo does not withhold taxes or make contributions on behalf of volunteers.
Volunteer Apprentices are expected to conduct their tasks responsibly and professionally, in line with our community values and event goals. Swifties Iloilo reserves the right to modify, suspend, or terminate any volunteer arrangement at its sole discretion, in accordance with our internal guidelines and the best interests of the organization.
2. Access to Internal Resources & Digital Tools
As a Volunteer Apprentice with Swifties Iloilo, you may or may not be granted access to specific internal resources, tools, or digital platforms necessary to fulfill your assigned responsibilities. The level and scope of access provided will be determined solely at the discretion of Swifties Iloilo’s leadership, based on your role, tasks, and trust level.
If access is granted, it may include (but is not limited to) the following:
• Design platforms, such as Canva Pro accounts or other premium creative tools.
• Productivity and collaboration services, including Microsoft Office 365, Google Workspace, or similar software suites.
• Swifties Iloilo’s internal communication channels, such as email accounts, group chats, team servers, or project management boards.
• Official social media accounts and pages, including but not limited to Facebook, Instagram, TikTok, and X (Twitter).
• Event management tools and digital assets, such as registration forms, ticketing systems, marketing materials, or any other proprietary resources.
If you are provided with such access, you agree to the following conditions:
• You shall use these tools, accounts, or services solely and exclusively for the performance of your designated volunteer duties within Swifties Iloilo, and never for personal, unrelated, or unauthorized purposes.
• You shall keep all login credentials, passwords, and security codes strictly confidential, storing them securely and never sharing them with any third party unless explicitly authorized in writing by Swifties Iloilo.
• You shall not copy, misuse, alter, share, or distribute any files, creative designs, communication threads, plans, or proprietary information obtained through these tools, except with prior written consent from Swifties Iloilo’s authorized representatives.
• You shall exercise due care in handling all digital resources, ensuring that files and materials remain intact, up to date, and protected from loss, unauthorized access, or misuse.
• You shall return, surrender, or relinquish access to all internal resources immediately upon completion or termination of your volunteer role, or sooner if requested by Swifties Iloilo. Swifties Iloilo reserves the right to monitor usage, audit access, and revoke or suspend your permissions at any time, without prior notice, especially in cases of suspected misuse, breach of confidentiality, or violation of your Non-Disclosure Agreement (NDA).
These measures exist to protect not only our internal operations and creative assets, but also the trust, privacy, and integrity of our entire Swifties Iloilo community. By accepting any internal access, you willingly commit to upholding these responsibilities with the same care and respect you give to your volunteer duties.
3. Non-Disclosure Agreement (NDA) & Confidentiality
As a Volunteer Apprentice with Swifties Iloilo, you may, depending on your assigned role and level of access, come into contact with confidential, sensitive, or proprietary information. This may include, but is not limited to, member and volunteer personal data, event concepts and planning details, marketing and promotional materials, internal strategies, communication records, and any other content or intellectual property owned, developed, or entrusted to Swifties Iloilo.
We place the utmost value on the trust and integrity of everyone within our community. By volunteering with us, you willingly acknowledge and agree to the following terms:
• You shall treat all confidential information with the highest standard of care, ensuring it remains private, secure, and protected both during your active volunteer service and indefinitely thereafter.
• You shall not disclose, share, reproduce, copy, publish, or use any confidential information for your own benefit, or for the benefit of any third party, or for any reason unrelated to your specific volunteer duties, without the express prior written consent of Swifties Iloilo.
• You shall only access, handle, and use confidential or sensitive materials as needed and strictly within the scope of your assigned tasks and responsibilities as a Volunteer Apprentice.
• Upon request or upon the end of your volunteer term, you shall return or securely delete any confidential material in your possession, in accordance with Swifties Iloilo’s privacy and data protection protocols.
This agreement is in place to protect not only Swifties Iloilo’s operations and reputation, but also the privacy and trust of all members, partners, and fellow volunteers. We thank you in advance for upholding these standards with the same passion and respect you bring to our community every day.
4. Representation & Conduct Guidelines
As a Volunteer Apprentice and representative of Swifties Iloilo, you agree to conduct yourself in a manner that reflects the values, integrity, and community spirit that define our organization and the Swiftie fandom as a whole. By accepting this role, you commit to the following principles and responsibilities:
You agree to:
• Treat all fellow volunteers, members, partners, guests, collaborators, sponsors, and the wider community with courtesy, respect, empathy, and open-mindedness at all times, both online and in person.
• Act with integrity, honesty, and professionalism in every task, message, post, or public engagement connected to Swifties Iloilo.
• Uphold and embody the positive, inclusive, and supportive community values inspired by Taylor Swift’s music and message — contributing to a safe, diverse, and welcoming space for everyone.
• Communicate responsibly and ethically, avoiding the creation or spread of false, offensive, misleading, or unverified information in any form, whether on personal or official channels.
• Refrain from any behavior — including harassment, bullying, discrimination, or defamation — that could harm another individual, damage Swifties Iloilo’s public reputation, or compromise the trust we have built with our community and partners.
• Promptly report any misconduct, security concerns, or misuse of Swifties Iloilo’s resources, accounts, or materials to your designated point of contact or team lead.
Volunteers are strictly prohibited from:
• Sharing, disclosing, or distributing Swifties Iloilo account credentials, passwords, or login details to any unauthorized individual or third party under any circumstances.
• Using any Swifties Iloilo-owned account, platform, or resource to create, upload, share, or store illegal, defamatory, offensive, discriminatory, exploitative, or plagiarized content.
• Uploading, posting, or distributing harmful, malicious, or defamatory materials that could jeopardize the safety, privacy, or well-being of others.
• Altering, tampering with, deleting, or misusing official templates, team folders, shared files, copyrighted materials, or brand assets without explicit written permission from Swifties Iloilo’s authorized representatives.
• Using Swifties Iloilo’s login credentials or digital assets to access unrelated platforms, accounts, or services that are outside the scope of your assigned volunteer duties — unless you have received prior written authorization.
Violations of these guidelines may result in immediate revocation of access, removal from volunteer roles, and, if necessary, appropriate legal action. We count on every Volunteer Apprentice to uphold these standards and help protect the integrity of Swifties Iloilo, so we can continue to build a safe, inspiring, and joyful community — one that Taylor herself would be proud of.
4. Ownership of Creative Works & Intellectual Property
All original content, including but not limited to designs, graphics, photos, videos, written works, presentations, captions, posts, templates, or any other materials produced, drafted, or developed by you in your capacity as a Volunteer Apprentice for Swifties Iloilo shall be considered the exclusive intellectual property of Swifties Iloilo.
By contributing your creative work, you agree that Swifties Iloilo holds full and unrestricted rights to edit, adapt, reproduce, publish, distribute, reuse, share, and repurpose these materials across any media platform — whether digital or print — for present and future promotional campaigns, marketing activities, community projects, events, and related organizational purposes.
You acknowledge that these works are created as part of your voluntary contribution and, as such, you waive any claim to royalties, fees, or additional compensation now or in the future for the use of such works.
You grant Swifties Iloilo a worldwide, irrevocable, perpetual, and royalty-free license to use your contributed works as described above. You further agree not to reproduce, sell, or share these works for any unrelated purpose or with any external party without Swifties Iloilo’s prior written consent.
Volunteer Apprentices may, however, request to receive appropriate credit for their creative contributions when reasonable and feasible (for example, photo or design credits on posts, captions, or acknowledgements in event materials). While Swifties Iloilo will make every effort to honor these requests in good faith, final decisions regarding how and when credits appear shall remain at the organization’s discretion to ensure consistency with branding and content guidelines.
This policy protects the integrity and consistency of Swifties Iloilo’s brand, strengthens our community’s creative output, and ensures that all materials continue to serve the mission we share — amplifying the voice, vision, and spirit of Taylor Swift and her fans.
5. Event Participation
When volunteering onsite at Swifties Iloilo events, gatherings, or activities, Volunteer Apprentices may be provided with complimentary meals, snacks, or food packs to help sustain and support their time, effort, and presence. These provisions are offered as a courtesy and are not guaranteed for every activity or shift.
Volunteers are fully responsible for notifying Swifties Iloilo in advance of any known food allergies, medical dietary restrictions, or special considerations that may affect their participation or safety. While Swifties Iloilo will make reasonable efforts to accommodate such needs when feasible, it cannot guarantee the availability of specific alternatives and does not assume liability for allergic reactions or health issues resulting from food or beverage consumption provided at any volunteer activity or event.
Volunteers are expected to conduct themselves responsibly during events, handle all shared resources and materials with care, and respect the event venue, fellow volunteers, guests, partners, and the broader community at all times.
Swifties Iloilo shall not be held responsible or liable for the loss, theft, or damage of any personal belongings or valuables brought to or used during any volunteer activity, onsite duty, or related engagement. Volunteers participate willingly and at their own risk, and are strongly encouraged to keep personal items secure and to avoid bringing unnecessary valuables to event sites.
6. Potential for Permanent Opportunities
At Swifties Iloilo, we deeply value the time, dedication, and creative energy that our Volunteer Apprentices contribute to our community. Your passion and commitment play a vital role in sustaining our mission and growing our reach within the Swiftie fandom.
While all Volunteer Apprentice roles are initially offered on a purely voluntary and unpaid basis, there may be opportunities for exceptional volunteers to transition into a more permanent or extended position within Swifties Iloilo. This may include paid project-based work, stipends for specialized tasks, or extended volunteer roles with greater responsibilities and access.
Such opportunities depend on a variety of factors, including but not limited to:
• Your individual performance, reliability, initiative, and positive impact within your assigned tasks or projects.
• Your demonstrated ability to uphold Swifties Iloilo’s values, represent our brand with integrity, and contribute to a safe, inclusive, and vibrant community.
• The current and future operational needs, available budgets, and capacity of Swifties Iloilo to open and sustain new paid or extended volunteer roles.
• Availability of specific roles, project timelines, and any additional selection or onboarding requirements as determined by the organization.
Any offer for a permanent, paid, or extended unpaid position will be made formally in writing and will clearly specify the scope of work, role title, responsibilities, reporting lines, expected deliverables, compensation (if any), benefits (if applicable), and all other relevant terms and conditions.
Please note that participation as a Volunteer Apprentice does not constitute an offer or guarantee of future employment or paid work with Swifties Iloilo. All transitions to new roles are at the sole discretion of the organization’s leadership, subject to ongoing review, and may vary based on the needs and growth of our community.
7. Data Privacy
Swifties Iloilo is fully committed to respecting and protecting the privacy and security of all personal information entrusted to us by our Volunteer Apprentices and community members. Your personal data is collected, stored, and processed in strict compliance with the Data Privacy Act of 2012, its implementing rules and regulations, and Swifties Iloilo’s official Privacy Policy.
We collect only the minimum personal information necessary to coordinate volunteer roles, communicate effectively, and manage internal operations — such as your name, contact details, relevant experience, and other details needed for onboarding, event coordination, or role-specific requirements.
Your information will never be sold, traded, rented, or shared with third parties for commercial gain. Access to your personal data is limited to authorized Swifties Iloilo team members and trusted service providers who require it solely for the purpose of fulfilling your volunteer duties or supporting organizational operations.
All information, documents, and materials you submit during the application process — including forms, identification, creative works, or communication records — are handled with the utmost care and are subject to Swifties Iloilo’s Terms of Use and Privacy Policy. We implement appropriate security measures and access controls to safeguard your information against unauthorized use, disclosure, alteration, or destruction.
As a Volunteer Apprentice, you have the right to:
• Request access to the personal information we hold about you.
• Request correction of any inaccurate or outdated information.
• Withdraw your consent for specific uses of your data (subject to applicable limitations).
• Request deletion of your information, where applicable and feasible.
For full details on how we manage and protect your data — including your rights and how to exercise them — please refer to our complete Privacy Policy.
7. Monitoring & Revocation
To safeguard the integrity of our operations, the trust of our community, and the security of our digital environment, Swifties Iloilo actively monitors the use of all internal services, accounts, tools, and communication channels provided to Volunteer Apprentices.
All activities performed on Swifties Iloilo’s digital platforms — including logins, file access, edits, communications, and use of shared resources — may be logged, tracked, and reviewed for security, compliance, and quality assurance purposes. By participating as a Volunteer Apprentice, you acknowledge and consent to this monitoring as a condition of your role.
Swifties Iloilo reserves the right to take the following actions at its sole discretion, and without prior notice, if circumstances require:
• Suspend, restrict, or permanently terminate access to any Swifties Iloilo services, accounts, tools, or platforms if there is evidence or suspicion of misuse, non-compliance, or violation of our Terms & Conditions, NDA, or Confidentiality Agreement.
• Revoke your volunteer status and remove you from your role if your conduct fails to meet the standards and expectations set forth in our guidelines, policies, or community values.
• Pursue appropriate administrative, civil, or legal action — including but not limited to issuing a formal cease-and-desist, seeking restitution, or involving relevant authorities — if there is evidence of serious misconduct, unauthorized access, misappropriation of intellectual property, breach of confidentiality, or other violations punishable under applicable laws.
Examples of prohibited activities that may trigger immediate review and action include, but are not limited to:
• Sharing, selling, or disclosing internal credentials or private information to unauthorized parties.
• Unauthorized duplication, editing, or misuse of official files, designs, branding materials, or internal communications.
• Using Swifties Iloilo’s accounts or resources for personal gain or activities unrelated to your designated volunteer responsibilities.
• Engaging in actions that compromise the security, reputation, or lawful operation of Swifties Iloilo.
Any unauthorized access, misuse, or breach of trust will be handled seriously and may result in immediate suspension or permanent revocation of access and volunteer status. Depending on the severity of the violation, Swifties Iloilo reserves the right to escalate the matter to appropriate legal channels and seek remedies as permitted under local and international laws.
8. Liability & Indemnity
As a Volunteer Apprentice, you agree to perform your assigned tasks diligently, responsibly, and to the best of your abilities, with respect for Swifties Iloilo’s community values, policies, and operational guidelines.
While Swifties Iloilo takes reasonable measures to ensure a safe and supportive environment for all volunteers, you acknowledge and accept that participation in volunteer activities — including but not limited to planning, on-site event work, community interactions, travel, and related tasks — is entirely voluntary and carries inherent risks.
Swifties Iloilo, its organizers, officers, partners, sponsors, venue hosts, and affiliated entities shall not be held liable for any personal injury, illness, accident, property loss, or other damages sustained during or arising from your participation in any volunteer activity, unless such injury or loss is directly caused by Swifties Iloilo’s gross negligence or willful misconduct.
Volunteers are responsible for exercising due care and caution at all times, following safety instructions, and complying with any applicable local laws, venue rules, and organizational protocols. You are encouraged to secure appropriate personal insurance coverage if needed, as Swifties Iloilo does not provide health, accident, or travel insurance for volunteers.
As a condition of participation, you further agree to indemnify, defend, and hold harmless Swifties Iloilo, its directors, officers, employees, representatives, partners, and affiliates from and against any and all claims, liabilities, damages, losses, expenses, or legal actions (including reasonable attorney’s fees) that may arise directly or indirectly from:
• Any breach of these Terms & Conditions or other official Swifties Iloilo policies by you;
• Any willful misconduct, negligence, or unlawful acts committed by you while performing volunteer duties;
• Any third-party claims resulting from your actions, statements, or behavior that cause harm to another person, the organization, or the community’s reputation.
9. Governing Policies
This Volunteer Apprentice Agreement: Terms & Conditions is governed by the broader Swifties Iloilo Terms of Use and Privacy Policy. In case of conflicts or clarifications, those overarching policies take precedence. We strongly encourage you to review both documents, which are accessible on our official website.
Acknowledgement & Agreement
By signing up for or serving as a Volunteer Apprentice with Swifties Iloilo, you acknowledge that you have carefully read, fully understood, and voluntarily agreed to abide by all the terms, conditions, and responsibilities outlined above, as well as all other applicable governing policies, guidelines, and protocols of the organization. Your cooperation helps foster a secure, respectful, creative, and empowering environment for all Swifties involved.
By volunteering, you acknowledge and accept that:
• You participate entirely at your own risk and freely accept full responsibility for any consequences that may result from your actions or inactions during your volunteer service.
• You assume full responsibility for your own health, safety, conduct, and personal property while engaged in any Swifties Iloilo activities, whether onsite or online.
• You understand and accept the terms set forth in Swifties Iloilo’s official Liability and Waiver Release Notice, holding Swifties Iloilo, its organizers, officers, partners, collaborators, and venue hosts harmless from any claims, losses, injuries, damages, or incidents that may arise in connection with your volunteer service or event participation.
• You agree to uphold all expectations with diligence, honesty, integrity, and respect for the Swifties Iloilo community you represent.
• You understand how your personal information will be collected, used, protected, and retained as detailed in this Agreement and Swifties Iloilo’s Privacy Policy, and you consent to these practices.
• Your service as a Volunteer Apprentice is fully voluntary, unpaid, and motivated by goodwill, personal experience, and a shared community spirit — and does not create any expectation of future paid employment or contractual relationship beyond what may be formally offered in writing.
• While there is potential for outstanding volunteers to be offered paid or extended roles, such opportunities are not guaranteed and remain at the sole discretion of Swifties Iloilo’s leadership.
Swifties Iloilo reserves the right to update or modify this Volunteer Apprentice Agreement: Terms & Conditions at any time, without prior notice. Any changes will take effect immediately upon posting. Volunteers are encouraged to review this Agreement regularly to remain informed of any updates.
Continued participation in our events or use of any Swifties Iloilo services — including ticket reservations, online registrations, or digital community engagement — following the posting of modifications constitutes your binding acceptance of the updated terms and conditions.
Updated by Swifties Iloilo on June. 1, 2025